Personal Assistant

THE JOB 

Provide high-level administrative, operational, and strategic support to the General Manager and Chief Executive Officer, ensuring the smooth and efficient running of the executive office and wider business operations.

WHT YOU’LL BE DOING

  • Provide proactive and comprehensive administrative support to the GM and CEO, anticipating needs and taking initiative to reduce executive workload
  • Manage and prioritise correspondence by reading, researching, drafting, and routing emails, letters, and documents as required.
  • Ensure the smooth day-to-day operation of the GM’s office, maintaining accurate, organised, and easily retrievable records and documentation.
  • Schedule meetings, coordinate calendars, and ensure the Boardroom is fully equipped for meetings and visitors.
  • Prepare documentation packs for Executive Committee and Board meetings.
  • Support both the general manager and chief executive officer in their personal matters and commitments.
  • Draft Board resolutions as required, including those relating to company vehicle purchases and disposals.
  • Organise, attend, and coordinate operational and strategic meetings, including the preparation and circulation of clear minutes, action points, and follow-ups.
  • Represent the GM at meetings when required.
  • Provide continuously updated daily sales reports to the GM.
  • Compile monthly market statistics and other periodic management reports in line with set deadlines.
  • Manage and coordinate projects delegated by the GM, ensuring timely execution and reporting.
  • Support in the provision and management of company uniforms for staff.
  • Organise all executive travel arrangements, including flights, accommodation, and travel subsistence preparation.
  • Provide support in the planning and organisation of company events and functions.
  • Perform any other duties as reasonably required to support the GM, CEO, and overall business operations.

WHO YOU ARE

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role
  • Excellent organisational and time-management skills
  • Strong written and verbal communication skills
  • High level of discretion and confidentiality
  • Ability to multitask and work under pressure.
  • Strong attention to detail and problem-solving skills

WHAT WE OFFER

MOTORS INC. Limited is a young yet leading organisation in the automotive industry with over 30 years of experience. It is the official concessionaire of Alfa Romeo, Fiat, Fiat Professional, Iveco, Jeep, Hyundai & Kia brands as well as distributor for Petronas Selenia, Waxoyl and BRC and today enjoys a strong market standing in the industry.

We will offer you an attractive remuneration package inclusive of incentive bonuses and a rewarding working environment that promotes employee growth and development. Interested candidates are to send their CV’s and covering letter to hr@motorsinc.com.mt